• Welcome Best Western Suppliers!

    As a Best Western supplier, this page will provide important information that will help you effectively and efficiently plan for this year's convention.

    2018 Annual Convention

    Best Western® Hotels & Resorts 2018  Annual Convention will be September 30 – October 3 at the Gaylord  Texan Resort, Grapevine, TX.

    Show Dates (Show Hours will be announced soon.)

    September 30: 12 pm - 6 pm
    Monday, October 1: 9:30 am - 2:30 pm

    Endorsed Suppliers click the link below to access the tradeshow booth application.

    Click HERE for the application, or copy and paste the link below into your browser.
    https://fs12.formsite.com/BWMeetings/18convendorsed/index.html

    Cost for a standard 10x10 booth is $5,350 and includes back and side drapery, a standard booth identification sign, a listing in the schedule of events, and one full-page color ad in the convention specials brochure (subject to printing deadlines).  Additional in-line booths are $4,600 each. Additional fees apply for premium booth space, island booths etc.  

    Each 10x10 booth includes four (4) attendee badges for your company.  Additional badges are $150 each.

    Booth size will be 10’ x 10’, except in instances where an 8’ x 10’ space is required to meet minimum aisle widths dictated by local ordinances.

    No application will be accepted or booth space held until the application is completed and payment is received.  Best Western International, Inc. reserves the right to approve all applications for exhibit space.

    Register by August 17 to avoid late fees!

    If you are a Non-Endorsed supplier, or are unaware of your status, please contact the Best Western Meetings & Events department at bwconferences@bestwestern.com for assistance.

    Now Available - Exhibitor Website: Booth Staff Registration, Hotel Accommodations and MORE!

    The Best Western Convention exhibitor website is now available!  Visit the link below to register your booth staff, make hotel reservations, view show hours & set up/tear down information, and MUCH more!
    2018 Convention Exhibitor Website


    Please note that there will be fees associated with on-site registrations and name changes, so please ensure that all attendees from your company are registered no later than Friday, September 14.

    Grand Prize Donation Form

    Grand prizes are an excellent way to promote your company and gain that all-too-important brand name recognition.  Please keep in mind that your prize donation should be of a personal nature.  View Prize Donation Form.

    Grand Prizes valued at $500+

    • Recognition will be displayed on tradeshow floor with name of company, booth number, and prize donated. (only if donation form is received by August 27th)
    • A representative from the contributing supplier will accompany Kim Kushner, Managing Director of Supply & Design on stage for the live drawing on Monday, October 1st at 2 pm.


    New this year
    , we will not have the Prize Wheel so door prizes between $100 and $499 will not be needed.  However, you are allowed to have individual drawings at your booth if desired.  You will be responsible for the drawing and giving out or shipping prizes.  Supply and Studio Design will not be involved in these drawings.

    If you have questions regarding prizes please contact Susan.schuk@bestwestern.com.

    Passport Program 

    Participating suppliers will be charged $2,000. Participation will again be limited to approximately 20 suppliers. For information on how you can participate, contact your Product Manager.  Click HERE to sign up!

    Mini-Session Supplier Presentations 

    Mini-session venues will be available for 20 minute presentation, product demonstrations or service discussions throughout the two days of the trade show. These venues will be set-up theater style (80 seats) to allow members to see your products and demonstrate how they work.

    Each 20 minute segment is $2,000* or bundle save by combining your mini-session with the Passport 2.0 program for $3,500*!

    Click HERE to sign up!

    *The mini-session will be scheduled and billed separately from your convention booth fee. Mini-session participation and content presented is subject to the approval of the Best Western Meetings & Events team.

    Convention Specials Ad

    Please note that your convention specials ad is due NO LATER THAN JULY 25*.
    *Ads received after July 25 will not make the brochure design, print, and mail schedule.

    If you have any questions regarding convention ads, please contact susan.schuk@bestwestern.com or your Product Manager.

    Questions?  Need Assistance?

    Please contact the Best Western Meetings & Events department at bwconferences@bestwestern.com for assistance.

  • Tell your story:  Best Western Supply & Studio Design advertising opportunities

    Whether through print, digital or event channels, advertising with Best Western Supply & Studio Design can help you increase brand awareness, grow sales, launch new products and more.  The Best Western Supply Media Kit outlines opportunities with the Best Western organization to reach Best Western branded hotels.  Please click below for this year’s advertising opportunities!

Best Western Supply and Studio Design Media Kit.pdf    6326.0 Kb    14.03.2018